FairWarning is hiring an Executive Administrative Assistant who will closely support the CEO and Executive Team with a variety of administrative and organization tasks and functions. We are looking for a can-do attitude and experience working in a fast-paced environment. Confidence, flexibility, and a commitment to excellence will help a candidate succeed in this role. This role will interact with all teams at FairWarning. They will need to work with different stakeholders in order to facilitate the CEO’s schedule and availability. Diligence, optimism, and a can-do attitude will be essential elements of success. The successful candidate will have an exceptional work ethic and a high degree of integrity with the ability to exercise judgment and discretion to protect privileged and confidential information

The Perks!

We believe in the support of our employees’ total wellbeing because our team members are the heart, soul and mind of FairWarning. We are committed to providing great benefits, challenging assignments, a supportive work/life balance, and a fun environment where you can celebrate success and just simply be yourself. Our goal is to provide a rewarding place to work financially and experientially.

  • Grow your Career with Leadership and Career Growth Opportunities
  • Give Back to the Community through our Service Events
  • Get Social with our Team Celebrations and Events
  • Balance your life with Flexible Work Hours
  • Cut your Carbon Footprint with Teleworking Schedules
  • Recharge your Batteries with Unlimited Time Off
  • Get Fit with our Wellness Program
  • Grow Financially with our No-Vest 401(k) Match
  • Expand your Perspective with our Diversity and Inclusion Program

What You Will Be Doing

  • Manage the CEO’s daily calendar including handling, prioritizing, and responding to requests for meetings, conference/event attendance, and interviews
  • Book and manage travel for the CEO, including developing trip itineraries and meeting agendas
  • Asses inquires directed to the CEO and determine the appropriate course of action
  • Arrange, schedule and coordinate leadership meetings, including calendar invitations, agenda, meeting notes, and other related tasks
  • Manage expense tracking for CEO
  • Complete projects and special assignments on behalf of the CEO
  • Assist with CEO communications by creating and preparing correspondence and presentations
  • Prepare for executive level meetings, including agendas, material development, and critical logistics
  • Responsible to run the front office, including answering incoming calls, greeting vendors and receiving shipments
  • Other administrative tasks as assigned

Our Perfect Match

  • Strong proficiency in Office 365, including intermediate-to-advance experience with Excel and PowerPoint
  • Sensitivity to confidential matters; handles matters of significance with confidentiality
  • Excellent oral and written communication skills — This role will need to effectively communicate to all levels of the business. Through their excellent communication skills, the successful candidate should be able to build and maintain strong rapport with executives and colleagues as well as outside representatives.
  • Strong problem-solving skills
  • Meticulous attention to detail — A successful candidate will have a detail-oriented mindset with the ability to manage multiple projects but must also be flexible with changing priorities.
  • Proven ability to work strategically and collaboratively across departments
  • Proven track record of effectively interacting with senior management
  • Prior experience working as an Executive Assistant for C-level executives preferred

Who We Are

FairWarning solutions protect organizations of all sizes against data theft and misuse in Electronic Health Records (EHRs), Salesforce, Office 365, and hundreds of other applications through real-time and continuous user activity monitoring leveraging a combination of user behavioral analytics and machine learning algorithms

  • FairWarning has a proven track record of developing, selling and servicing patented, market-leading product and service offerings
  • FairWarning has been voted a Top Workplace for seven (7) consecutive years
  • $60 Million growth investment from Mainsail Partners is causing exponential growth and opportunity
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